1. Name and address of the controller
The controller in the sense of the General Data Protection Regulation (GDPR), of the data protection regulations holding good in the member states of European Union and of other regulations with a legal data-protecting character is the:
Tropal Media GmbH
Mergenthalerallee 73-75
65760 Eschborn
Germany
Telephone: +49 (0) 6196-6525456
Telefax: +49 (0) 6196-6535457
E-Mail: info@tropal-media.de
Web: www.tropal-media.de
Managing director: Susanne Woggon
2. Name and address of the data protection officer
With regard to the present legal situation, according to Sec. 38 Para. 1 BDSG we are not obliged to appoint a data protection officer. If you have any questions regarding this Data protection information or data protection related issues in general, please contact us to the address given above.
3. Definitions
The data protection information of the Tropal Media GmbH is based on the defined terms of the General Data Protection Regulation (GDPR). The data protection information of the Tropal Media GmbH should be easy to read and understand. In order to ensure this, we explain the terms used in advance.
In this data protection information and on our website, we use - amongst others - the following terms:
3.1 Personal data
Personal data is any information relating to an identified or identifiable natural person (hereafter "data subject"). Defined as identifiable is a natural person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
3.2 Data subject
Data subject is each identified or identifiable natural person, whose personal data is processed by the controller for the processing.
3.3 Processing
Processing means any operation or set of operations which is carried out in connection with personal data - whether or not by automated means - such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
3.4 Restricting of the processing
Restricting of the processing is the marking of personal data as stored with the objective of restricting its processing in the future.
3.5 Profiling
Profiling is each type of the automated processing of personal data, which consists of this personal data being used to permit particular personal aspects relating to a particular natural person, and here in particular aspects in respect of work performance, economic situation, health, personal likes, interests, reliability, behaviour, place of residence or change of place of residence of this natural person to be evaluated, analysed or forecast.
3.6 Pseudonymization
Pseudonymization is the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without the use of additional information, in so far as this additional information is kept in a special way and subjected to technical and organizational measures which ensure that the personal data cannot be assigned to an identified or identifiable natural person.
3.7 Controller or party responsible for the processing
Controller or party responsible for the processing (hereafter controller) is the natural person or legal entity, authority, institution or other post, which alone or together with others decides on the purposes and means of the processing of personal data. If the purposes and means of the processing are laid down in European Union legislation or the legislation of the member states, then the controller or the particular criteria of the appointment of this controller in accordance with European Union legislation or the legislation of the member states can be provided.
3.8 Processor
Processor is a natural person or legal entity, authority, institution or other post, which processes the personal data on the instructions of the controller.
3.9 Recipient
Recipient is a natural person or legal entity, authority, institution or other post to which personal data are disclosed regardless of whether this is a third party or not. However, authorities, which receive within the framework of a particular investigation order in accordance with European Union legislation or the legislation of the member states data which possibly may be/contain personal data, do not hold good as recipients.
3.10 Third party
Third party is a natural person or legal entity, authority, institution or other post except for the data subject, the controller, the order processor and those persons which are authorized under the direct responsibility of the controller or of the order processor to process the personal data.
3.11 Consent
Consent is each declaration of will give voluntarily by the data subject for the definite case in an informed and unambiguous manner in the form of a declaration or other unambiguous confirmatory action, with which the data subject makes clear that he/she agrees to the processing of personal data relating to himself/herself.
4. General information on data processing
Data protection, data security and data secrecy hold high priority for Tropal Media GmbH (hereafter also termed Tropal Media GmbH). The durable protection of your personal data, of your company data and of your business secrets is especially important for us.
You can always visit our website without making statements on your person. However, if you wish to make use of the services of our company, then this makes the stating of personal data necessary. As a rule we use the data that you communicate and that is collected by the website as well as the data stored in the course of the use solely for our own purposes, namely for the execution and making available of our website and the initiation, execution and progressing of the services/offers made available via the website (contract fulfilment) and do not pass this data on to external third parties in so far as there is not an official obligation to do this. In all other cases we obtain your special agreement.
The processing of your personal data is carried out in conformity with the requirements of the General Data Protection Regulation and in conformity with the country-specific data protection regulations holding good for Tropal Media GmbH. With the aid of this data protection information we wish to inform you on the nature, scope and purpose of the personal data processed by ourselves. In addition, we clarify for you with the aid of this data protection information the rights to which you are entitled.
Tropal Media GmbH has realized technical and organizational measures in order to ensure an appropriate level of protection of the personal data processed via this website. This website uses SSL encryption for security reasons and to protect the transmission of confidential content, such as requests that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. If SSL encryption is activated, the data that you transmit to us cannot be read by third parties. Nevertheless, fundamentally Internet-based data transmissions can have security loopholes so that absolute protection cannot be guaranteed.
5. Collecting of general data and information
The website of Tropal Media GmbH collects a range of general data and information each time the website is called by a data subject or an automated system. This general data and information is stored in the log files of the server. Able to be collected are: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website, from which an accessing system reaches our website (so-called referrer), (4) the sub-websites, which are steered to on our website via an accessing system, (5) the date and time of an access to the website, (6) an Internet-protocol-address (IP-address), (7) the Internet service provider of the accessing system and (8) other similar data and information, which serve the warding off of hazards in the case of attacks to our IT systems.
In using this general data and information Tropal Media GmbH draws no conclusions about the data subject. Much more is this information needed (1) to be able to deliver out the content of our website correctly, (2) to permit the optimization of the content of our website and of the advertising for this, (3) to ensure the durable functionality of our IT systems and of the technology of our website and (4) to be able to make available to the law enforcement authorities the information necessary for criminal prosecution in the case of a cyber-attack. This anonymously collected data and information is evaluated by Tropal Media GmbH on the one hand statistically and on the other hand with the objective of increasing the data protection and the data security in our company in order finally to ensure an optimal level of protection for the personal data processed by ourselves. The anonymous data of the server-logfiles are stored separately from all the personal data stated by a data subject.
6. Registration (LogIn) on the Website
The possibility to log in is only available to internal or external employees of Tropal Media GmbH. The personal data entered by the data subject shall be collected and stored exclusively for internal use by the data controller and for its own purposes.
7. Contact form and e-mail contact
We offer to contact you via the e-mail address provided. In this case, the personal data of the user transmitted with the e-mail will be stored.
The data will not be passed on to third parties in this context. The data will be used exclusively for the processing of the conversation.
8. Newsletter; advertising
8.1 Newsletter
The newsletter is sent based on your application at the website in the modus of the double-opt-in process whereby at the time of the application for the newsletter the following data from the input mask is transmitted to us:
- Your e-mail address
In addition, the following data will be collected at registration:
- IP address of the calling computer
- Date and time of the registration
For the processing of the data your consent will be obtained within the framework of the registration process by way of the Double-Opt-In procedure whereby reference is made to this data protection information.
8.2 Advertising
In addition, we reserve the right to store your first name and surname, your postal address and - in so far as we have received this additional information from yourself within the framework of the contractual relationship - your title, academic degree, year of birth and professional title, sector or business designation and to store this information for our own adverting purposes, e.g. for the sending of similar, interesting offers and information on our training offers per mail or per e-mail if you have stated your e-mail address.
8.3 No passing on of data
No passing on of data to third parties takes place in connection with the data processing for the sending of newsletters and advertising. The data is used exclusively for the sending of the newsletter.
8.4 Right of objection and right of revocation
We draw explicit attention to your right of revocation (newsletter) and your right of objection (advertising) in accordance with sections 15.7 and 15.8 of this data protection information.
9. Cookies
9.1 Description and scope of the data processing
Our website uses cookies. Cookies are text files which are stored in the Internet browser or, as the case may be, in the Internet browser on the computer system of the user. If a user calls a website, then a cookie may be stored on the operating system of the user. Such a cookie contains a characteristic string which permits unambiguous identification of the browser if the website is called again.
We employ cookies in order to arrange our website in a more user-friendly manner. Certain elements of our website require that the calling browser can also be identified after a page change.
In the temporary cookies no personal data is stored and transmitted, but only technical information is retrieved, e.g. activation of Java Script. In addition, so-called session cookies are set, this concerns website functions such as the pop-up or the survey function.
We use on our website in addition cookies which permit an analysis of the surfing behaviour of the user.
In this way the following data can be transmitted:
- Search terms entered
- Frequency with which pages are called
- Use of website functions
When our website is called, the users are informed by means of an information banner about the use of cookies for analytical purposes and are referred to this data protection information. You can set your browser so that you are informed about the setting of cookies and decide individually whether to accept them or whether to exclude the acceptance of cookies in certain cases or in general. If cookies are not accepted, the functionality of our websites may be restricted. The following links will tell you how to deactivate cookies in the most important browsers:
Mozilla Firefox: https://support.mozilla.org/de/kb/cookies-erlauben-und-ablehnen
Chrome Browser: https://support.google.com/accounts/answer/61416?hl=de
Internet Explorer: https://support.microsoft.com/de-de/help/17442/windows-internet-explorer-delete-manage-cookies
9.2 In addition, third parties collect information about cookies through our website. These are:
- Adspirit.de – Ad server functionality provider
- YouTube.com – Videos
- platform.twitter.com - Twitter
- linkedin.com – LinkedIn
- Google.com – Google Analytics
- apis.google.com – Google APIs
- facebook.com – Facebook
- accounts.google.com – Google Plus
10. Notes on data protection regulations of cookie-setting third parties
10.1 Data protection regulations for the use and application of Google Analytics (with anonymization function)
We have integrated on this website the Google Analytics component (with anonymization function). Google Analytics is a web-analysis service. Web-analysis is the collecting, compilation and evaluating of data concerning the behaviour of the visitors to websites. A web-analysis service collects - amongst other things - data on from which website (the so-called referrer) a data subject has come to a website, which subsites of the website were accessed or how often and for what period a subsite was watched. Web-analysis is used primarily for optimization of a website and for cost-benefit analysis of Internet advertising.
The operating company of the Google-Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.
The party responsible for the processing uses the suffix „_gat._anonymizeIp“ for the web analysis via Google Analytics. With the aid of this suffix the IP-address of the Internet connection of the data subject is abbreviated and anonymized if the access to our website comes from a member state of the European Union or from another signatory of the agreement on the European Economic Area.
The purpose of the Google Analytics component is the analysis of the visitor flows to our website. Google uses the data and information obtained in order to - amongst other things - evaluate the use of our website, to prepare for us online reports which show the activities on our website and to provide further services linked with the use of our website.
Google Analytics sets a cookie on the IT system of the data subject. What cookies are has been explained above. The setting of cookies enables Google to analyse the use of our website. With each call of an individual page of this website, which is operated by the party responsible for the processing and on which a Google Analytics component has been integrated, the Internet browser on the IT-system of the data subject is automatically caused by the particular Google Analytics component to transmit data to Google for the purpose of online analysis. Within the framework of this technical process, Google obtains knowledge of personal data such as the IP-address of the data subject, which data enables Google to - amongst other things - trace the origin of the visitor and clicks and as a consequence to make possible the issuing of commission invoices.
With the aid of cookies items of information related to personal data, e.g. the access time, the place from which an access started and the frequency of the visits to our website by the data subject, are stored. With each visit to our website this personal data including the IP-address of the Internet connection used by the data subject is transmitted to the United States of America. This personal data is stored by Google in the U.S.A. In certain circumstances Google passes on this personal data as collected via the technical process to third parties.
As has already been described above, the data subject can prevent the setting of cookies by our website at any time by making an appropriate setting on his/her Internet browser as used and thereby object to the setting of cookies in a durable manner. Such a setting of the Internet browser used would also prevent Google from setting a cookie on the IT system of the data subject. In addition, a cookie that has already been set by Google Analytics, can be deleted at any time via the Internet browser or another software program.
Furthermore, the data subject has the opportunity to object to collection of the data relating to use of this website generated by Google Analytics and to the processing of this data by Google and to prevent such collection. For this the data subject must download and install a browser add-on under the link https://tools.google.com/dlpage/gaoptout. This browser add-on informs Google Analytics via JavaScript that no data and no information on the visiting of websites may be transmitted to Google Analytics. The installation of the browser add-on is evaluated by Google as an objection. If the IT system of the data subject is deleted, formatted or installed anew at a later point in time, then the data subject must carry out the installation of the browser add-on again in order to deactivate Google Analytics. In so far as the browser add-on is deinstalled or deactivated by the data subject or by another person, who can be considered to belong to the area of control of the data subject, then the browser add-on can be installed or activated again.
Further information and the valid and applicable data protection regulations of Google can be called under https://www.google.de/intl/de/policies/privacy/ as well as under http://www.google.com/analytics/terms/de.html. Google Analytics is explained in more detail under this link: https://www.google.com/intl/de_de/analytics/.
10.2 Data protection regulations for the use and application of Google WebFonts
This site uses web fonts provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google") to uniformly display fonts. The integration of these Web Fonts takes place by a server call, usually a server of Google in the USA. This will tell the server which of our Internet pages you have visited. The IP address of the browser of the terminal device of the visitor to these Internet pages is also stored by Google. Further information about Google Web Fonts can be found at:
10.3 Data protection regulations for the use of Font Awesome for the integration of icons
On this website we use Font Awesome to integrate Icons. Font Awesome is a service of Fonticons, Inc., USA. When you visit our website, Font Awesome places a cookie on your device. Cookies are required to use the Font Awesome service. Font Awesome Service uses cookies to record current session information, but not permanent cookies. For more information, please refer to the Fonticon Inc. privacy policy, which can be found here:
10.4 Data protection regulations for the use of thumbnails
This website includes thumbnails via http://i1.ytimg.com. http://i1.ytimg.com is a service of Google Inc. "("Google"), USA. When you visit our website, http://i1.ytimg.com sets a cookie on your terminal device. Cookies are required to display the thumbnails. Here, too, you can set your browser so that you are informed about the setting of cookies and decide individually on their acceptance or exclude the acceptance of cookies for certain cases or generally.
11. Data protection regulations on the application and use of YouTube
On this website we have integrated components from YouTube. YouTube is an Internet video portal that enables video publishers to set video clips free of charge and for other users to view, evaluate and comment on these, also free of charge. YouTube permits the publication of all types of video so that not only complete films and television programmes but also music videos, trailers and amateur videos prepared by users can be called via the Internet portal.
Operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, U.S.A.
With each call of one of the individual pages of this website, which is operated by the controller for the processing and on which a YouTube component (YouTube video) has been integrated, the Internet browser on the IT system of the data subject is caused by the particular YouTube component to download a representation of the relevant YouTube component from YouTube. Further information on YouTube can be called under https://www.youtube.com/yt/about/de/. Within the framework of this technical process YouTube and Google receive knowledge of which concrete subsite of our website has been visited by the data subject.
In so far as the data subject is at the same time logged in at YouTube, YouTube will recognize with the calling of a subsite, which contains a YouTube video, which concrete subsite of our website the data subject has visited. This information is collected by YouTube and Google and assigned to the particular YouTube account of the data subject.
YouTube and Google will always receive via the YouTube components information that the data subject has visited our website if the data subject is logged in at our website and at the same time at YouTube; this takes place regardless of whether or not the data subject has clicked on a YouTube video. If the transmitting of this information in this way to YouTube and Google is not desired by the data subject, the latter can prevent this transmission by logging out of his/her YouTube account before calling our website.
The data protection regulations published by YouTube - these can be called down at https://www.google.de/intl/de/policies/privacy/ - provide information on the collecting, processing and using of personal data by Google and YouTube.
12. Use of various social media plug-ins
12.1 Facebook
This website uses social plug-ins ("plug-ins") of the social network facebook.com, which is operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, U.S.A. ("Facebook"). The plug-ins can be recognized with one of the Facebook logos (white "f" on a blue tile or a "thumbs up" character) or are characterized with the additive "Facebook Social Plugin". The list and appearance of the Facebook social plug-ins can be inspected here: http://developers.facebook.com/plugins.
If a participant calls a website of this offer, which website contains such a plug-in, the participant's browser builds up a direct link with the Facebook servers. The content of the plug-in is transmitted by Facebook directly to your browser and from this integrated into the website. Accordingly, the offeror has no influence on the scope of the data which Facebook collects with the aid of this plug-in and informs the participants accordingly in accordance with its state of knowledge (https://www.facebook.com/help/186325668085084):
Through the integration of the plug-ins Facebook gets the information that a participant has called the appropriate page of the offer. If the participant is logged in at Facebook, Facebook can assign the visit to participant's Facebook account. If participants interact with the plug-ins, for example if they press the Like button or make a comment, then the relevant information is transmitted from your browser directly to Facebook and is stored there. If a participant is not a member of Facebook, there is nevertheless the opportunity for Facebook to learn the participant's IP-address and to store this. According to Facebook only an anonymized IP-address is stored in Germany.
The purpose and scope of the data collection as well as the further processing and use of the data by Facebook as well as the related rights and setting opportunities for the protection of the private sphere of the participants can be taken from Facebook's data protection information: http://www.facebook.com/policy.php.
If a participant is a member of Facebook and does not want Facebook to collect data on him via this offer and to link this data with his membership data as stored at Facebook, he must log out at Facebook prior to visiting the Internet website.
Similarly, it is possible to block Facebook social plug-ins with add-ons for your browser, for example with the "Facebook Blocker".
12.2 Twitter
Functions of the Twitter service are integrated on our pages. These functions are offered by Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, U.S.A. By using Twitter and the function "Re-tweet" the websites visited by yourself are linked to your Twitter account and made known to other users. Thereby data is also transmitted to Twitter. We draw attention to the fact that we as offerer of the pages do not receive any knowledge of the content of the data transmitted or of its use by Twitter. You can find further information on this in Twitter's data protection declaration at http://twitter.com/privacy.
You can change your data protection settings at Twitter in the account settings under: http://twitter.com/account/settings.
12.3 LinkedIn
Our websites use a plug-in of the social network LinkedIn. LinkedIn is an offer of LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA (hereinafter referred to as "LinkedIn"). You can recognize the LinkedIn plug-in by the corresponding logo or the "Recommend" button. Please note that the plug-in establishes a connection between your respective Internet browser and LinkedIn's server when you visit our websites. LinkedIn is thus informed that our website has been visited with your IP address. If you click the "Recommend-Button" of LinkedIn and are logged into your LinkedIn account at the same time, you have the possibility to link content from our website on your LinkedIn profile page. In doing so, you enable LinkedIn to assign your visit to our websites to you or your user account. You must know that we have no knowledge of the content of the transmitted data and its use by LinkedIn.
Please contact LinkedIn for more details on data collection, your legal options and recruitment options. These are made available to you at http://www.linkedin.com/static?key=privacy_policy&trk=hb_ft_priv.
12.4 Xing
Our website has integrated the "Share-Button" from XING. Therefore, when you access our website via your browser, a connection to the servers of XING AG, Gänsemarkt 43, 20354 Hamburg, Germany, is established. This enables the share functions (e.g. display of the counter value). We do not store any personal data about you when you visit our websites. In particular, XING does not store any IP addresses. Likewise, your usage behavior is not evaluated. The current information on data protection regarding the "Share-Button" as well as further relevant information can be called up at https://www.xing.com/app/share?op=data_protection.
12.5 Further social-media plug-ins
You will find more detailed information on data protection in the particular data protection information of this offerer in so far as we use further social-media plugIns. Should you not find this, please do not hesitate to contact us at info@tropal-media.de.
13. Data transmission for banner advertising to AdSpirit
We use an AdServer from AdSpirit GmbH, Niedstr. 40, 41, 12159 Berlin ("AdSpirit") for online advertising. AdSpirit uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. However, the cookies do not collect any personal data, but record the type of browser, data and time of the advertising delivery and the operating system. Neither your name, e-mail address nor other personal information is stored in the cookie and processed by the ad server. Under the following link you can object to the use of cookies by AdSpirit for the future (opt-out): https://irtan.adspirit.de/adoptout.php?t=4380
14. Legal fundamentals, purposes of the processing, duration of the storage, objections and opportunities for elimination
14.1 General statements on the legal fundamentals
Article 6 Para. 1 lit. a EU General Data Protection Regulation (EU GDPR) serves as the foundation for the processing of personal data in so far as we obtain the consent of the data subject for the processing of personal data.
Article 6 Para. 1 lit. b GDPR serves as the legal foundation for the processing of personal data which is necessary for the fulfilment of a contract if the data subject is party to this contract. This also holds good for processing processes which are necessary for the execution of pre-contractual measures.
Article 6 Para. 1 lit. c GDPR serves as the legal foundation in so far as processing of personal data is necessary for the fulfilment of a legal obligation.
Article 6 Para. 1 lit. d GDPR serves as the legal foundation for the situation that vital interests of the data subject or another natural person make the processing of personal data necessary.
Article 6 Para. 1 lit. f GDPR serves as the legal foundation for the situation that processing is necessary for ensuring a legitimate interest of our company or of a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not exceed the first named interest.
14.2 General statements on deletion of data and duration of storing
The personal data of the data subject are deleted or disabled as soon as the purpose for which the data was stored lapses. In addition, storage can take place if this was stipulated by the European or national legislatures in orders, laws or other regulations in accordance with European Union law to which the controller is subject. Disabling or deletion of the data is also carried out if a storage period prescribed by the standards as named expires unless there is a necessity for the continued storage of the data for the concluding or fulfilling of a contract.
14.3 Individual statements:
| Date/data | Legal foundation | Storage purpose | Storage duration | Objection / opportunity for elimination |
| General system data in accordance with clause 5 | Article 6 Para. 1 lit. f GDPR (legitimate interest) | The temporary storing of the IP-address by the system is necessary to permit the delivery of the website to the computer of the user. For this the IP-address of the user must remain stored for the duration of the session. | The data is deleted as soon as it is no longer necessary for achieving the purpose of their collection. This is the case when the particular session has ended in situations where the data is collected for making the website available. This is the case at the latest seven days after the time when the data was stored in log files. More extensive storing is possible. In this case the IP-addresses of the users are deleted or distorted so that an assignment of the client calling in is no longer possible. | No because the data is essential for operating of the website
|
Registration data in accordance with clause 6 | Article 6 Para. 1 lit. b GDPR (contract fulfilment) | Registration of the user is necessary for the fulfilment of a contract with the user or for the execution of pre-contractual measures. | This is the case for the fulfilment of a contract or the execution of pre-contractual measures during the registration process when the data for the execution of the contract is no longer needed. Also, after the concluding of the contract there can be a necessity for the personal data of the contractual partner to be stored in order to meet contractual or legal obligations.
| As user you have the opportunity at any time to terminate the registration. You can have the data stored on you changed at any time. If the data is necessary for the fulfilment of contract or for the execution of pre-contractual measures, then premature deletion of the data is only possible if there are no contractual or legal obligations standing in the way of this. |
| Data from the contact form and e-mails in accordance with clause 7 | Legal foundation for the processing of the data is as a rule Article 6 Para. 1 lit. b. GDPR in the case of enquiries via the contact form and/or e-mails. (contract fulfilment; pre-contractual measures); Article 6 Para. 1 lit. c. GDPR (fulfilment of a legal obligation, e.g. answering of questions on data protection) and in addition, Article 6 Para. 1 lit. f GDPR (legitimate interest).
| The processing of the personal data from the input mask / e-mail serves us solely for the processing of the contact. This is also the necessary legitimate interest in the processing of the data. The other personal data processed during the sending-off process serve to prevent misuse of the contact form and to ensure the security of our IT systems.
| The data is deleted as soon as it is no longer needed for achieving the purpose of their collection. This is the case for the personal data from the input mask of the contact form and those which are sent by e-mail when the particular conversation with the user has ended. The conversation has ended when the circumstances allow the conclusion to be drawn that the matter in question has been finally clarified.
The above does not hold good if the correspondence is subject to a retention obligation under commercial law
The additional personal data collected during the sending-off process is deleted at the latest after a period of seven days. | The user has the opportunity to object at any time to the storing of his personal data. In such a case the conversation cannot be continued.
|
| Newsletter-data in accordance with clause 8.1 | Legal foundation for the processing of the data following the user requesting sending of the newsletter is - when the consent of the user is held - Article 6 Para. 1 lit. a GDPR. (consent)
| The collection of the e-mail serves to permit the newsletter to be sent. The collection of other personal data within the framework of the application process serves to prevent misuse of the services or of the e-mail used. The collection of other personal data within the framework of the application process serves to prevent abuse of the services or of the e-mail address used.
| The date is deleted as soon as it is no longer necessary for achieving the purpose of their collection. Accordingly, the e-mail address of the user is kept stored for as long as the subscription for the newsletter is active. The other personal data collected within the framework of the application process is deleted as a rule after a period of seven days.
| The subscription for the newsletter can be terminated at any time by the relevant user. For this purpose, there is an appropriate deactivation link in each issue of the newsletter. Terminating the subscription represents at the same time a revocation of the consent to the storing of personal data collected during the application process.
|
Advertising in accordance with clause 8.2
| Legal foundation for advertising in accordance with clause 8.2 is Article 6 Para. 1 lit. f GDPR (legitimate interest) | Purpose of the collection in addition to fulfilment of the contract is being able to send promotional material to the customer in a targeted manner (in line with his interests).
| The date is deleted at the latest 6 years after the last booking or they are blocked for advertising purposes (in so far as there is retention obligation).
| Right of objection in accordance with clause 15.7 |
| Cookies in accordance with clause 9 | Article 6 Para. 1 lit. f GDPR (legitimate interests) for strictly technically essential cookies In addition: Article 6 Para. 1 lit. a GDPR (consent)
| The purpose behind the use of strictly technically essential cookies is that of making use of the website easier for the user. Certain functions of our website cannot be offered without the use of cookies. For these functions it is necessary that the browser is recognized even after a page change. Analysis cookies are used for the purpose of improving the quality of our website and its content. Through the analysis cookies we learn how the website is used and in this way, we can continually optimize our offer. These purposes also include our legitimate interest in the processing of the personal data in accordance with Article 6 Para. 1 lit. f GDPR.
| Cookies are stored on the user's computer and are transmitted from this to our website. Accordingly, you as user have full control over the use of cookies.
| By carrying out a change to the settings of your browser you can deactivate cookies or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be carried out automatically. However, if cookies for our website are deactivated, it may no longer be possible to use all the functions of the website in full. The transmission of flash cookies cannot be prevented via the browser settings but requires changes to the setting of the flash player. |
| Data transmission through third party cookies in accordance with clauses 10-13 | Article 6 Para. 1 lit. f GDPR (legitimate interest) | Purpose of and legitimate interest in the setting of third party cookies is that of improving our offer for you through the analysis of your user behaviour. As a rule, only a pseudonymized transmission of data to the third parties takes place. In addition, you yourself are able to prevent transmission of third party cookies by carrying out an appropriate setting on your Internet browser. For more details look at the statements made under clauses 10-13. | Third party cookies are stored on the computer of the user and are transmitted to our computer from this. Accordingly, you as user have full control on the use of third party cookies.
| By carrying out a change to the settings of your Internet browser you can deactivate or restrict the transmission of third party cookies. Third party cookies that have already been stored can be deleted at any time. This process can also be automated. The transmission of flash cookies cannot be prevented via the browser settings but requires changes to the setting of the flash player. |
15. Your rights
If your personal data is processed, then you are the data subject in the sense of the GDPR and you are entitled to the following rights against the controller:
15.1 Right of access by the data subject
You can demand from the controller confirmation as to whether personal data that relates to you has been processed by us.
If such processing has taken place, you can demand information on the following from the controller:
- The purposes for which the personal data is processed;
- The categories of personal data which are processed;
- The recipients or, as the case may be, the categories of recipients to which the personal data relating to you has been disclosed or will be disclosed;
- The planned duration of the storage of the personal data relating to you or - if concrete statements on this are not possible - the criteria for the laying down of duration of storage;
- The existence of a right to correction or deletion of the personal data relating to yourself, of a right to a restriction of the processing by the controller or of a right of objection to this processing;
- The existence of a right of appeal at a supervisory authority;
- All the available information on the origin of the data if the personal data was not collected at the data subject;
- The existence of an automated decision-finding process including profiling in accordance with Article 22 Para. 1 and 4 GDPR and – at least in these cases - meaningful information on the logic involved and its scope and the effects strived for of such a processing for the data subject in question.
You are entitled to the right to demand information on whether the personal data relating to yourself is transmitted to a third country or an international organization. In this connection you can demand to be instructed on the suitable guarantees in accordance with Article 46 GDPR in connection with the transmission.
15.2 Right to rectification
You have a right to correction and/or complementing vis à vis the controller in so far as the personal data as processed and which relates to yourself is incorrect or incomplete. The controller has to carry out the correction without delay.
15.3 Right to restriction of the processing
Subject to the meeting of the following preconditions you can demand restriction of the processing of the personal data relating to you:
- if you dispute the correctness of the personal data relating to yourself for a period which makes it possible for the controller to check the correctness of the personal data;
- the processing is unlawful and you reject deletion of the personal data and instead demand restriction of the use of the personal data;
- the controller no longer needs the personal data for purposes of the processing but you need the data for the advancing, exercising or defending of legal claims, or
- if you have advanced objection to the processing in accordance with Article 21 Para. 1 GDPR but it has not yet been established whether the justified reasons of the controller outweigh your reasons.
If the processing of the personal data relating to yourself has been restricted, then this data - apart from the storing of this - may only be processed with your consent or for the assertion, exercising or defending of legal claims or for the protection of the rights of another natural person or legal entity or for reasons relating to an important public interest of the European Union or of a member state.
If the restriction of the processing has been restricted in accordance with the afore-mentioned preconditions, then you will be informed by the controller before the restriction is removed.
15.4 Right to erasure
15.4.1 Deletion obligation
You can demand from controller that the personal data relating to yourself is deleted without delay and the controller is then obliged to delete this data without delay in so far as one of the following reasons applies:
- The personal data relating to yourself is no longer required for the purposes for which it was collected or for which it was processed.
- You revoke your consent, on which processing in accordance with Article 6 Para. 1 lit. a or Article 9 Para.2 lit. a GDPR was based, and there is no other legal foundation for the processing.
- You submit an objection to the processing in accordance with Article 21 Para. 1 GDPR and there are no justified reasons for the processing with a higher priority, or you submit an objection to the processing in accordance with Article 21 Para. 2 GDPR.
- The personal data relating to you was processed in an unlawful manner.
- The deletion of the personal data relating to you is required to fulfil a legal obligation in accordance with European Union law or the law of the member states, which laws the controller is subject to.
- The personal data relating to you was collected in relation to services offered by the information company in accordance with Article 8 Para. 1 GDPR.
15.4.2 Information to third parties
If the controller has made the personal data relating to you public and if he/she is obliged to delete this data in accordance with Article 17 Para. 1 GDPR, then he/she shall take reasonable measures including ones of a technical nature - whereby account shall be taken of the available technology and the implementation costs - to inform the responsible parties for the data processing which process the personal data that you as data subject have demanded from them the deletion of all links to this personal data or of copies or replicates of these.
15.4.3 Exceptions
The right to deletion does not exist in so far as the processing is necessary for
- the exercising of the right of free expression of opinion and to information;
- for the fulfilment of a legal obligation, which requires the processing in accordance with the law of the European Union or the law of the member states, which laws the controller is subject to, or for the carrying out of a task, which lies in the public interest or which is carried out in the exercising of public authority, which authority was transferred to the controller;
- for reasons of public interest in the field of public health in accordance with Article 9 Para. 2 lit. h and i as well as Article 9 Para. 3 GDPR;
- for archiving purposes, scientific or historical research purposes lying in the public interest or for statistical purposes in accordance with Article 89 Para. 1 GDPR, in so far as the right named in section a) probably makes the reaching of the objectives of the processing impossible or impairs it seriously, or
- for the advancing, exercising or defending of legal claims.
Moreover, the right to deletion does not exist in so far as the personal data has to be stored by the controller in order to fulfill legal duties to preserve records and legal retention periods. In such a case instead of deletion blockage of the personal data applies.
15.5 Right to information
If you have advanced the right to the correcting, deleting or restricting of the processing vis à vis the controller, then the latter is obliged to inform all recipients, to which the personal data relating to you was disclosed, of this correction or deletion of the data or of the restricting of the processing, unless this proves itself to be impossible or linked with unreasonable expenditure.
You are entitled to the right vis à vis the controller to be informed about these recipients.
15.6 Right to data portability
You have the right to receive the personal data relating to you, which you made available to the controller, in a structured, conventional and machine-readable and interoperable format. In addition, you have the right to transmit this data to another controller without hindrance by the controller to whom the personal data was made available, in so far as
- the processing is based on a consent in accordance with Article 6 Para. 1 lit. a GDPR or Article 9 Para. 2 lit. a GDPR or on a contract in accordance with Article 6 Para. 1 lit. b GDPR and
- the processing is carried out with the aid of automated processes.
In exercising this right, you have in addition the right to bring about the situation that the personal data relating to you is transferred directly from one controller to another controller in so far as this is technically possible. The freedoms and rights of other persons may not be impaired thereby.
The right to data portability does not hold good for the processing of personal data, which is necessary for the carrying out of a task, which lies in the public interest or in the exercising of public authority and which task was transferred to the controller.
15.7 Right to object
For reasons which result from your particular situation you have the right to advance at any time objection to the processing of the personal data relating to you, which processing is carried out on the basis of Article 6 Para. 1 lit. e or f GDPR; this right also holds good for profiling based on these provisions.
The controller shall then no longer process the personal data relating to you, unless he/she can demonstrate compelling reasons worthy of protection, which reasons overweigh your interests, rights and freedoms or where the processing serves the advancing, exercising or defending of legal claims.
If the personal data relating to you is processed for the carrying out of direct advertising, then you have the right to advance at any time objection to the processing of the personal data relating to you for purposes of such advertising; this holds good too for profiling in so far as this is carried out in connection with such direct advertising.
If you object to the processing for purposes of direct advertising, then the personal data relating to you will no longer be processed for these purposes.
You have the opportunity - in connection with the use of services of the information company and regardless of directive 2002/58/EC – to exercise your right of objection with the aid of automated processes in which technical specifications are used.
15.8 Right to withdraw from the declaration of consent under data protection law
You have the right to withdraw your consent at any time and without giving reasons. In the event of withdrawal we immediately will delete your personal data and no longer process it. The legality of the processing carried out on the basis of your given consent and carried out prior to your withdrawal is not affected by you withdrawal.
15.9 Automated decision-making in individual cases including profiling
You have the right to not subject yourself to a decision based solely on an automated processing process - including profiling - which unfolds a legal effect vis à vis yourself or which impairs you significantly in a similar way. This does not hold good if the decision
- is necessary for the concluding or fulfilment of a contract between you and the controller,
- is permissible on the basis of legal regulations of the European Union or of its member states, which the controller is subject to, and these regulations contain reasonable measures for the maintenance of your rights and freedoms as well as for your legitimate interests or
- is carried out with your explicit consent.
However, these decisions may not be based on particular categories of personal data in accordance with Article 9 Para. 1 GDPR, in so far as Article 9 Para. 2 lit. a or g does not hold good and reasonable measures have been taken for the protection of the rights and freedoms as well as of your legitimate interests.
In respect of the cases named in (1) and (3) above the controller shall take reasonable measures to ensure the rights and freedoms as well as your legitimate interests, whereby belonging thereto is at the least the right to the affecting of the intervention of a person on the side of the controller for the representation of the controller’s standpoint and to the challenging of the decision.
15.10 Right to complain at a supervisory authority
Regardless of another regulatory or judicial remedy, you are entitled to the right to lodge a complaint at a supervisory authority and here in particular at a supervisory authority in the member state of your place of residence, of your place of work or of the place where the suspected infringement took place when you are of the opinion that the processing of the personal data relating to you infringes the GDPR.
In this situation the supervisory authority, at which the complaint was lodged, shall inform the complainant on the status and the results of the complaint including the possibility of a judicial remedy in accordance with Article 78 GDPR.
Status: 11.03.2019
Controller: Tropal Media GmbH
